Updated May 2018
Irish Shorthorn Society Ltd. fully respects your rights to privacy and are committed to adherence to General Data Protection Regulations (GDPR) which become fully effective on 25 May 2018 as well as the provisions of the Data Protection Act 2018.
Who we are and what we doWe are a cattle breed society that serves to promote, preserve and improve the Shorthorn breed in Ireland.
Irish Shorthorn Society Ltd. is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
Irish Shorthorn Society Ltd. may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 25th May 2018.
This Privacy Statement sets out how Irish Shorthorn Society uses and processes any information that you give to us. We respect your privacy and are committed to protecting your personal information. This Privacy Statement explains how we collect, transfer, process, use and disclose your data and sets out our security practices.
If you wish to contact us on any issue regarding your data protection, the following are the contact options.
Post: Irish Shorthorn Society LTD., Business Development Centre, Parnell Square, Athlone, Co. Westmeath
Phone: Head Office 086 0461442
What we collectWe collect personally identifiable information (PII) that you provide to us, which is information that identifies you as an individual. We only do this when you have provided us with the information and you have given your consent that we can use it in your interest for the purposes set out in this Privacy Statement. This PII may include your name, address, private and corporate email address, phone number & eircode.
How we use your Personal Information and the Legal basis for doing soAny personal data you volunteer will be used for the purpose for which you supply it and will be treated with the highest standards of security and confidentiality, in accordance with General Data Protection Regulations. Irish Shorthorn Society collects and uses your personal identifiable information (PII) for the purpose of managing the member’s membership and providing cattle breeding information services you have requested. Your information will only be used for providing you with the best service possible.
By providing your PI, and where you have agreed to receiving communications from us, we may use the information:
- to consider your application for membership with us
- to identify and create a profile of animals automatically by synchronizing with the department of agriculture’s system.
- to notify you of our breed related news, breed or society updates and announcements
- to respond to your requests
- to improve our level of service
- to seek your views on our services
Retention PeriodWe will hold your personal data for as long as you are a member of the Irish Shorthorn Society Ltd, and for as long afterwards as is necessary for the running of the Irish Shorthorn Society Ltd.
We will review your personal data every year to establish whether we are still entitled to process it. If it is decided that we are not entitled to do so, we will stop processing your personal data and destroy it.
We have a destruction process in place for all financial information once we have processed it and it is no longer required.
- Right of access – you have the right to request a copy of the personal identifiable information that we hold about you in accordance with Section 86 of the Data Protection Act 2018; A small fee will be payable. If you would like a copy of the information held on you please write to Data Protection Officer, Irish Shorthorn Society, Templemore Road, Thurles, Co. Tipperary.
- Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete in accordance with Section 87 and Section 89 of the Data Protection Act 2018;
- Right to erasure – in certain circumstances, you can ask for the data we hold about you to be erased from our records in accordance with Section 87 and Section 89 of the Data Protection Act 2018;
- Right to restriction of processing – where certain conditions apply to have a right to restrict the processing in accordance with Section 87 and Section 89 of the Data Protection Act 2018
- Right of portability – subject to certain restrictions, you have the right to have the data we hold about you transferred to another organisation where we hold it in electronic form. This right of data portability applies to: (i) personal data that we process automatically (i.e. without any human intervention); (ii) personal data provided by you; and (iii) personal data that we process based on your consent
- Right to object – you have the right to object to certain types of processing such as direct marketing.
ComplaintsIf you wish to make a complaint about how your personal data is being processed by us or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority:
Data Protection Commissioner: Office of the Data Protection Commissioner. Canal House, Station Road, Portarlington, Co. Laois, R32 AP23, Ireland. Phone +353 (0761) 104 800 | LoCall 1890 25 22 31 | Fax +353 57 868 4757 | email email@example.com
How we protect your PIIIrish Shorthorn Society Ltd. will take appropriate legal, organisational, and technical measures to protect your personal information. We use a variety of security technologies and procedures to help protect your PI from unauthorised access, use or disclosure. Unfortunately, the transmission of information via the Internet or a mobile phone network connection is not completely secure. Although we will do our best to protect your PI, we cannot guarantee the security of the PI you transmit to our website. Any transmission is at your own risk. While we cannot guarantee that loss, misuse or alteration to data will not occur during transmission, once we have received your information, we will employ appropriate technical security measures to protect your data.
Irish Shorthorn Society Ltd takes its obligations very seriously and adopts the strongest line in relation to the misuse of customer information by any of its committee members. Any breach of trust regarding the confidentiality of information is treated as serious misconduct under the Disciplinary Code and can lead to sanctions up to and including dismissal.
Links to other websitesOur website may from time to time provide links to or embed third party websites. This Privacy Statement does not apply to those websites. If you choose to enter such a linked site, you agree that we are not responsible for the availability of such websites and do not review or endorse and shall not be liable, directly or indirectly, for:
- how these websites treat your PII
- the content of such websites
- the use that others make of these websites.
Sharing PII with Third PartiesYou (the member) have control of who can access your data. We will only share your personal data with third party organisations if you grant authorisation to a specific organisation for the purposes of providing services and benefits to you. e.g. Department of Agriculture and Food, Irish Cattle Breeding Federation, veterinary, consultant, mart or auctioneer.
We may share personal data for the purposes of printing member newsletters, breed journal and show and sale schedules or catalogues with third party organisations. However, we disclose only the personal data that is necessary for the third party to deliver the service and we have contracts in place that requires Third parties to keep your data secure and not use it for their own purposes.
We require all companies providing such support services to meet the same standards of data protection as our own. They are prohibited from using the information for their own purposes. We do not allow service providers to use your PII for their own activities.
MarketingWe may contact you about our services and other events involving or relating to Irish Shorthorn Society which may be of interest to you. You have the right to ask us to stop processing your personal data for direct marketing purposes. If you wish to exercise this right. Please send us an email to firstname.lastname@example.org with header that says “Unsubscribe”.
ChangesWe may occasionally update this Privacy Statement. If the changes we make are material, we also may post a notice regarding the changes on our website. We encourage you to periodically review this Privacy Statement to stay informed about how we are helping to protect the PII we collect.
WEBSITE DISCLAIMERThe information contained in this website is for general information purposes only. The information is provided by Irish Shorthorn Society Ltd and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.
In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website.
Through this website you are able to link to other websites which are not under the control of Irish Shorthorn Society Ltd. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.
Every effort is made to keep the website up and running smoothly. However, Irish Shorthorn Society Ltd takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.